Planning a party and not sure which tables will suit your theme best? You’re not alone! When you hire tables for party events, it’s not just about finding a place for guests to sit—it’s about creating a vibe that matches your theme perfectly.
Whether it’s a birthday bash, a wedding reception, a backyard barbecue, or a formal corporate event, picking the right tables can make a huge difference.
Let’s explore how you can choose the perfect tables to match your party theme and create a stunning event layout. Whether you’re styling an elegant garden wedding or a neon-lit birthday party, we’ll guide you through it all.
Why Table Selection Matters
Tables do more than just hold food and drinks—they set the mood. The size, shape, and material of your tables affect both functionality and appearance.
Choosing the wrong ones could make your space feel cramped, chaotic, or just off-theme. But the right tables? They bring everything together beautifully.
Some reasons why tables are key to your party setup:
- They create flow and structure.
- They can highlight your décor.
- They influence how guests interact.
- They affect seating comfort and accessibility.
And that’s why the table hire for a party is more than just a to-do list item. It’s a key part of your party planning strategy.
Matching Table Types with Popular Themes
Let’s break down the best table choices for some popular party themes.
1. Rustic or Boho Theme
For rustic weddings or boho garden parties, go with wooden trestle tables. These look natural and pair well with earthy tones and florals. No need for linens—just a runner or some dried flowers does the trick.
2. Elegant or Formal Events
If you’re planning a black-tie dinner or corporate function, opt for round banquet tables with floor-length linens. These allow for smooth guest conversations and give the event a polished look.
3. Modern Minimalist
For clean and simple themes, use white rectangular tables or folding tables with neat linen covers. Minimalistic designs focus on structure and spacing—keep it open and elegant.
4. Beach or Outdoor Parties
Planning a beach party or garden lunch? Use lightweight plastic tables or picnic-style benches. They’re durable, easy to move, and can handle a bit of sand or sun without trouble.
5. Kids’ Birthday Parties
Go for low, colorful plastic tables. They’re fun, safe, and easy to decorate with cartoon themes, balloons, or activity kits.
Consider Table Shape: Round, Rectangular, or Cocktail?
Each table shape has its purpose:
- Round Tables – Great for formal dinners or weddings. Encourages guest conversation and looks great with centerpieces.
- Rectangular Tables – Ideal for buffet lines, head tables, or long communal dining setups.
- Cocktail Tables – Perfect for casual mingling events, drink stations, or small appetizer areas.
The shape you choose should match your event style and your guest list.
No matter your event style, the perfect table hire options make it easy to match the right shape with your party needs.
Think About the Number of Guests
The number of guests impacts how many tables you’ll need—and what kind. Here’s a quick guide:
| Table Type |
Seats |
| 6ft Rectangular Table | 6-8 people |
| 5ft Round Table | 8-10 people |
| Cocktail Table | 2-4 standing |
Make sure there’s enough space for walking between tables, especially if you’re planning to include a dance floor or stage.
Don’t Forget the Extras
When you hire tables for party setups, also think about the extras:
- Tablecloths and Covers – Adds class and theme color.
- Skirting – For buffet or display tables.
- Lighting – Adds warmth to tables during evening events.
- Decor – Centerpieces, runners, candles, flowers, or themed props.
These small details help tie your entire theme together.
Need to set the mood for your event? Go for lighting hire and watch your space glow with style and charm!
Space Planning Tips
Before finalizing your tables, take some measurements. Here’s what to keep in mind:
- Table-to-table spacing: Leave at least 1.5 meters between tables.
- Chairs: Don’t forget chair space adds width.
- Pathways: Keep enough room for servers or guests to move around easily.
- Weather: If outdoors, check if the table material can handle sudden rain or sun.
Planning in advance helps avoid layout issues on the event day.
Questions to Ask Before Booking Tables
To make sure your table hire goes smoothly, ask your party hire company:
- What table shapes and sizes are available?
- Do they offer delivery, setup, and pickup?
- Can I hire linens and chairs together?
- Are outdoor tables weather-resistant?
- Do they offer packages with chairs and décor?
Asking the right questions ensures you’re not left scrambling at the last minute.
Want your guests to sit in style and comfort? Chair hire is the perfect way to match seating with your party’s theme and vibe!
Benefits of Hiring vs Buying Tables
You might wonder—why not just buy cheap tables from the store? Here’s why hiring is the better choice:
- Cost-effective – No big upfront investment.
- No storage needed – Return them after the event.
- Flexible options – Choose styles for every occasion.
- High quality – Professionally maintained and ready to impress.
- Less stress – Most hire companies handle delivery and setup.
How to Style Tables for Maximum Impact
Now for the fun part—styling! Here are some simple but impactful ideas:
- Use colored runners or napkins to match your theme.
- Add fairy lights or small lanterns for evening parties.
- Mix and match centerpieces—think candles, mini vases, or even books!
- Personalize guest seating with name cards or small welcome gifts.
A well-decorated table not only looks great but also makes guests feel special.
Final Tip: Choose a Trusted Party Hire Company
When you’re ready to hire tables for party events, go with a provider that has experience and a great range of options. You’ll want reliable service, quality equipment, and a team that understands event logistics.
Look at reviews, past event photos, and always ask for a quote upfront. A good hire partner will help you with recommendations based on your theme and space.
Ready to take your event setup to the next level? Contact us today to hire tables for your party and make your event truly unforgettable!
Final Thoughts
Choosing the right tables isn’t just about furniture—it’s about setting the tone for your entire celebration. From casual outdoor gatherings to elegant sit-down dinners, the tables you pick play a key role in creating a welcoming and cohesive atmosphere. When you hire tables for party events, always match them to your theme, space, and guest needs.
Need help setting it all up? Event N Party Hire Sydney has everything you need—from table hire to marquees, gazebos, chairs, and more. We’re here to help you create magical moments, one party at a time.
FAQs
What types of tables can I hire for a party?
You can hire round tables, rectangular trestle tables, cocktail tables, kids’ tables, and even rustic wooden or modern plastic styles depending on your theme.
How many tables will I need for my party?
It depends on your guest count, table size, and layout. As a rough guide, a 6-foot table seats 6–8 people, while a 5-foot round table seats 8–10.
Do party hire companies provide table linens and decorations too?
Yes, most hire companies offer tablecloths, runners, skirting, and even centerpieces as part of their rental packages.
Can I hire tables for an outdoor event?
Absolutely! Many tables are designed for outdoor use and are sturdy enough to handle different weather conditions.
When should I book tables for my event?
It’s best to book tables at least 2–4 weeks in advance, especially during peak seasons like holidays or wedding months.